Preparing a School Website for the New School Year
(for campus WSAs)

There are a few things that WSAs can do to help prepare the school site for each new school year:


Let us know whether you're coming back! (as spring semester ends)

If you were a WSA last year, take a few minutes to think about whether you'd like to return as WSA next year, and talk it over with your principal. If you feel like you just don't have time or the position otherwise isn't working out, I'd rather you not have to stress about it for another year.

Once you know whether you're coming back the next year, send a note to the Assistant Webmaster so that we'll know who your school's WSA is.


Send updates for the Classrooms and Administrators sections (in early August)

At the end of each summer, the district-level web team sets up sites for teachers who are new to the district. However, we aren't able to get reliable and up-to-date information about which teachers are leaving, changing schools, changing what they teach, etc.

You can help by gathering and sending this information to the Assistant Webmaster. For each affected teacher (or administrator), let us know where their website was last year and where their website is going. It might look something like these examples:

  • Ms. Jane Green - was at Washington Elementary last year (maybe 3rd grade?) and will be 4th grade at Birch Elementary this year.
  • Mr. Red - new this year, will teach 7th and 8th grade Science
  • Mrs. Violet - taught English 3 and 4 here last year, but is moving to Washington High School for 09-10.
  • Nurse site - Ms. Turqoise was our nurse last year. She got married over the summer, and changed her name to Mrs. Neon.

If you don't have all the details, just say what you know, and I can usually ask around to figure out the rest.

The Assistant Webmaster usually sets up all the new teachers' sites in one folder on each school's site, then moves them to correct grade/subject after the teacher has gone to a new teacher technology training day. If school has begun and you still see a "New Teachers" or "August 201x" folder in the "Classrooms" section of the school site, let me know!

Note: Some WSAs have experience moving classroom sites into the correct category; they're welcome to continue doing this, but please wait until after the last new teacher technology training day. If you'd like to see how, ask the Assistant Webmaster.


Archive last year's scrapbook photos (flexible, usually by the 3rd week of school)

Note: This is more complex than the typical tasks WSAs do throughout the year. If you're feeling adventurous you can give it a try...or you can remind the Assistant Webmaster to clean up your school's scrapbook.

Throughout the school year, many pages of photos were probably created in your school's scrapbook site. It's nice to keep these photos available to visitors, but you don't want them to get in the way of the new photos. I would recommend creating an unhidden page with links to each of the album pages, and then hiding all of last year's album pages.

To make a page that links to all of last year's album pages:

  1. Log in and open the home page on the scrapbook site.
  2. Use the mouse to highlight all of the links from last year in the left side navigation.
  3. Copy what you've highlighted, either by pressing Ctrl+C or by right-clicking and choosing Copy from the dropdown menu.
  4. Add a new page to the site and make it a Scrapbook page (not an Album page).
  5. Title the new page something like "Scrapbook Archive 2008-2009".
  6. Add a Picture and Text box to the new page.
  7. Open the Advanced Content Editor for that new box, and paste what you copied.
  8. Save your changes and try one of the links. If the link doesn't seem to work and the web address has "/components/components/", you may need to fix each link by removing the extra "components/"

Once the link page is setup, you can hide the old album pages:

  1. Log in and open any page on the scrapbook site.
  2. Click the Edit button at the top of the page.
  3. Choose Edit navigation from the drop-down menu.
  4. In the new window that appears, drag all of the old scrapbook pages from the column labeled "Left" to the space at the bottom labeled "Drop here to clear".
  5. Click the Done button at the bottom right corner of the window, which will close the window and save your change..