Board Policy - CQ(REGULATION)

This is the section of the Board Policy that covers web content. Don't forget, your page also must comply with the Website Handbook.

This copy of the CQ Reg section of HEB ISD Board Policy was retrieved on January 10, 2007 from HEB ISD Policy Online.  You can check for a more current version at the Board Policy Online site, or by contacting the Office of the Superintendent.

The sections most relevent to the website begin about two-thirds of the way down the document, and include the sections titled "District Web Site", "School or Class Web Pages", "Maintenance of Class Web Pages", "Extra-curricular Organization Web Pages", and "Personal Web Pages".


Hurst-Euless-Bedford ISD
220916

ELECTRONIC COMMUNICATION AND DATA MANAGEMENT




CQ
(REGULATION)



   
  The Superintendent or designee will oversee the District's electronic communications system.

The District will provide training in proper use of the system and will provide all users with copies of acceptable use guidelines. All training in the use of the District's system will emphasize the ethical and safe use of this resource.

CONSENT REQUIREMENTS Copyrighted or licensed software or data may not be placed on any system connected to the District's system without permission from the holder of the copyright or license. Only the copyright or license owner, or an individual the owner specifically authorizes, may upload copyrighted or licensed material to the system.

No original work created by any District student or employee will be posted on a Web page under the District's control unless the District has received written consent from the student (and the student's parent if the student is a minor) or employee who created the work. [See CQ(EXHIBIT)]

No personally identifiable information about a District student will be posted on a Web page under the District's control unless the District has received written consent from the student's parent. An exception may be made for "directory information" as allowed by the Family Educational Rights and Privacy Act and District policy. [See CQ(EXHIBIT) and policies at FL]

FILTERING The Superintendent will appoint a committee, to be chaired by the assistant superintendent for technology, to select, implement, and maintain appropriate technology for filtering Internet sites containing material considered inappropriate or harmful to minors. All Internet access will be filtered for minors and adults on computers with Internet access provided by the school.
  The categories of material considered inappropriate and to which access will be blocked will include, but not be limited to: nudity/pornography; images or descriptions of sexual acts; promotion of violence, illegal use of weapons, drug use, discrimination, or participation in hate groups; instructions for performing criminal acts (e.g., bomb making); and online gambling.
REQUESTS TO DISABLE FILTER
The committee will consider requests from users who wish to use a blocked site for bona fide research or other lawful purposes. The committee will make recommendation to the Superintendent regarding approval or disapproval of disabling the filter for the requested use.
SYSTEM ACCESS Access to the District's electronic communications system will be governed as follows:
  1. Students in kindergarten-grade 12 will be granted access to the District's system by parental permission, as appropriate. Students in kindergarten-grade 12 will be assigned individual accounts.
  2. As appropriate and with the written approval of the immediate supervisor and completion of District network training, District employees will be granted access to the District's system.
  3. A teacher may apply for a class account and in doing so will be ultimately responsible for use of the account.
  4. The District will require that all passwords be changed when necessary. All passwords must remain confidential and may not be shared.
  5. Any system user identified as a security risk or as having violated District and/or campus computer use guidelines may be denied access to the District's system.
  6. All users will be required to sign a user agreement annually each August for issuance or renewal of an account.
ASSISTANT SUPERINTENDENT FOR TECHNOLOGY RESPONSIBILITIES The assistant superintendent for technology (or campus designee) for the District's electronic communications system (which includes but is not limited to the computer infrastructure, e-mail system, Internet resources, and telephones) will:
  1. Be responsible for disseminating and enforcing applicable District policies and acceptable use guidelines for the District's system.
  2. Ensure that all users of the District's system complete and sign annually an agreement to abide by District policies and administrative regulations regarding such use. All such agreements will be maintained on file in the principal's or supervisor's office.
  3. Ensure that employees supervising students who use the District's system provide training emphasizing the appropriate use of this resource. This includes the District developing a training program.
  4. Ensure that all software loaded on computers in the District is consistent with District standards and is properly licensed.
  5. Be authorized to monitor or examine all system activities, including electronic mail transmissions, as deemed appropriate to ensure student safety online and proper use of the system.
  6. Be authorized to disable a filtering device on the system for bona fide research or another lawful purpose, with approval from the Superintendent.
  7. Be authorized to establish a retention schedule for messages on any electronic bulletin board and to remove messages posted locally that are deemed to be inappropriate.
  8. Set limits for data storage within the District's system, as needed.
INDIVIDUAL USER RESPONSIBILITIES The following standards will apply to all users of the District's electronic information/communications system:
ONLINE CONDUCT
  1. The individual in whose name a system account is issued will be responsible at all times for its proper use.
  2. The system may not be used for illegal purposes, in support of illegal activities, or for any other activity prohibited by District policy or guidelines.
  3. System users may not disable, or attempt to disable, a filtering device on the District's electronic communications system.
  4. Communications may not be encrypted so as to avoid security review by system administrators.
  5. System users may not use another person's system account without written permission from the campus administrator or District coordinator, as appropriate.
  6. Students may not distribute personal information about themselves or others by means of the electronic communications system; this includes, but is not limited to, personal addresses and telephone numbers.
  7. Students should never make appointments to meet people whom they meet online and should report to a teacher or administrator if they receive any request for such a meeting.
  8. System users must purge electronic mail in accordance with established retention guidelines.
  9. System users may not redistribute copyrighted programs or data except with the written permission of the copyright holder or designee. Such permission must be specified in the document or must be obtained directly from the copyright holder or designee in accordance with applicable copyright law, District policy, and administrative regulations.
  10. System users should avoid actions that are likely to increase the risk of introducing viruses to the system, such as opening e-mail messages from unknown senders and loading data from unprotected computers.
  11. System users may not upload public domain programs to the system. System users may not download public domain programs for their own use nor noncommercially redistribute a public domain program. System users are responsible for determining whether a program is in the public domain.
  12. System users may not send or post messages that are abusive, obscene, pornographic, sexually oriented, threatening, harassing, damaging to another's reputation, or illegal.
  13. System users may not purposefully access materials that are abusive, obscene, pornographic, sexually oriented, threatening, harassing, damaging to another's reputation, or illegal.
  14. System users should be mindful that use of school-related electronic mail addresses might cause some recipients or other readers of that mail to assume they represent the District or school, whether or not that was the user's intention.
  15. System users may not waste District resources related to the electronic communications system.
  16. System users may not gain unauthorized access to resources or information.
VANDALISM PROHIBITED
Any malicious attempt to harm or destroy District equipment or data or the data of another user of the District's system or of any of the agencies or other networks that are connected to the Internet is prohibited. Deliberate attempts to degrade or disrupt system performance are violations of District policy and administrative regulations and may constitute criminal activity under applicable state and federal laws. Such prohibited activity includes, but is not limited to, the uploading or creating of computer viruses.

Vandalism as defined above will result in the cancellation of system use privileges and will require restitution for costs associated with system restoration, as well as other appropriate consequences. [See DH, FN series, FO series, and the Student Code of Conduct]

FORGERY PROHIBITED
Forgery or attempted forgery of electronic mail messages is prohibited. Attempts to read, delete, copy, or modify the electronic mail of other system users, deliberate interference with the ability of other system users to send/receive electronic mail, or the use of another person's user ID and/or password is prohibited.
INFORMATION CONTENT / THIRD-PARTY SUPPLIED INFORMATION
System users and parents of students with access to the District's system should be aware that, despite the District's use of technology protection measures as required by law, use of the system may provide access to other electronic communications systems in the global electronic network that may contain inaccurate and/or objectionable material.
  A student who gains access to such material is expected to discontinue the access as quickly as possible and to report the incident to the supervising teacher.

A student knowingly bringing prohibited materials into the school's electronic environment will be subject to suspension of access and/or revocation of privileges on the District's system and will be subject to disciplinary action in accordance with the Student Code of Conduct.

An employee knowingly bringing prohibited materials into the school's electronic environment will be subject to disciplinary action in accordance with District policies. [See DH]

PARTICIPATION IN CHAT ROOMS AND NEWSGROUPS
Students are prohibited from participating in any chat room or newsgroup accessed on the Internet. Such participation is permissible for employees, in accordance with District policies.
DISTRICT WEB SITE The District will maintain a District Web site for the purpose of informing employees, students, parents, and members of the community of District programs, policies, and practices. Requests for publication of information on the District Web site must be directed to the District Webmaster. The communications and technology departments will establish guidelines for the development and format of Web pages controlled by the District.
  No personally identifiable information regarding a student will be published on a Web site controlled by the District without written permission from the student's parent.
  No commercial advertising will be permitted on a Web site controlled by the District.
  Any links from District Web pages to sites outside the District must:
  1. Represent a parent group that is organized for the sole purpose of supporting the mission of District schools through financial and/or volunteer contributions;
  2. Provide educational content for a particular area of study included in the District's curriculum;
  3. Be a state or local municipality and/or state or local government agency;
  4. Represent a site that provides support for a specific District-sanctioned program, such as D.A.R.E., Every 15 Minutes, etc.; or
  5. Contain reference material approved by a District administrator or the District Webmaster.
SCHOOL OR CLASS WEB PAGES
Schools may publish and maintain Web pages that present information about the school or class activities. The campus principal will designate a Web committee responsible for managing the campus's Web page. Teachers will be responsible for compliance with District rules in maintaining their class Web pages.

Any links from a school or class Web page to sites outside the District must represent a parent group that is organized for the sole purpose of supporting the mission of District schools through financial and/or volunteer contributions, or provide educational content for a particular area of study included in the District's curriculum. Campuses are responsible for keeping calendars and information current.

MAINTENANCE OF CLASS WEB PAGES
Teachers will maintain their classroom Web pages in order to provide current and accurate information for students and parents. Required elements on a teacher Web page will include:
  1. Updated home page
  2. Posting of current classroom assignments
  3. Posting of current calendar, with all assignments for students and other special dates for students (i.e., state testing, benchmark testing, field trips, etc.)
  4. Contact form for e-mail communication
EXTRA- CURRICULAR ORGANIZATION WEB PAGES
The District will allow Web pages to the organizations most intimately connected to the District's education mission. Therefore, only curriculum-related groups, where the school offers the underlying subject as a course of study, are permitted to create and maintain a Web presence. A Web presence includes Web pages, posting events on the Web calendar, scrapbook photos, or any other occurrence on the school or class Web site.
  Documents and events involving a parent group that is organized for the sole purpose of supporting the mission of the District's schools through financial and/or volunteer contributions may be included on the school Web site.
PERSONAL WEB PAGES
District employees, Trustees, and members of the public will not be permitted to publish noninstructional personal Web pages using District resources. Any instructional Web pages published must comply with the provisions of the Family Educational Rights and Privacy Act.
NETWORK ETIQUETTE
System users are expected to observe the following network etiquette:
  1. Be polite; messages typed in capital letters are the computer equivalent of shouting and are considered rude.
  2. Use appropriate language; swearing, vulgarity, ethnic or racial slurs, and any other inflammatory language are prohibited.
  3. Pretending to be someone else when sending/receiving messages is considered inappropriate.
  4. Transmitting obscene messages, pictures, or other items deemed inappropriate is prohibited.
  5. Be considerate when sending attachments with e-mail by considering whether a file may be too large to be accommodated by the recipient's system or may be in a format unreadable by the recipient.
  6. Using the network in such a way that would disrupt the use of the network by other users is prohibited.
  7. Transmitting confidential information to or forwarding to individuals is prohibited.
TERMINATION / REVOCATION OF SYSTEM USER ACCOUNT OR EMPLOYMENT Termination of an employee's or a student's access for violation of District policies or regulations will be effective on the date the principal or District coordinator receives notice of student withdrawal or of revocation of system privileges, or on a future date if so specified in the notice.
  All District electronic communication systems are business assets and are not private. The District may access and review all Web pages and e-mails sent to and from the employees, during transmission or storage.
  Violation of this policy by employees can result in discipline, up to and including termination of employment.
E-MAIL COMMUNICATION WITH OUTSIDE PARTIES District employees will respond by telephone to any outside party who sends an e-mail communicating a problem or concern. E-mail will only be used to provide outside parties with information.
  E-mail will not be used as a tool to solve a problem that has been communicated to a District employee by an outside party. If the employee is out of the office, the outside party may receive an "auto reply" e-mail, indicating that the message has been received but cannot be responded to immediately. The employee receiving the initial e-mail may have his or her secretary, assistant, or designee respond to the sender, explaining that the sender will receive a phone call from the employee within the next available business day. District employees will not respond to anonymous e-mail messages.
DISCLAIMER The District's system is provided on an "as is, as available" basis. The District does not make any warranties, whether expressed or implied, including, without limitation, those of merchantability and fitness for a particular purpose with respect to any services provided by the system and any information or software contained therein. The District does not warrant that the functions or services performed by, or that the information or software contained on the system will meet the system user's requirements, or that the system will be uninterrupted or error free, or that defects will be corrected.

Opinions, advice, services, and all other information expressed by system users, information providers, service providers, or other third-party individuals in the system are those of the providers and not the District.

The District will cooperate fully with local, state, or federal officials in any investigation concerning or relating to misuse of the District's electronic communications system.




DATE ISSUED: 08/22/2005
LDU-34-05
CQ(REGULATION)-X


This online presentation of your district's policy is an electronic representation of TASB's record of the district's currently adopted policy manual. It does not reflect updating activities in progress. The official, authoritative manual is available for inspection in the office of the Superintendent. [See BF (LOCAL) for further information.]