The Superintendent or designee will oversee the District's electronic communications system.
The District will provide training in proper use of the system and will
provide all users with copies of acceptable use guidelines. All
training in the use of the District's system will emphasize the ethical
and safe use of this resource.
||Copyrighted or licensed software or data may not be
placed on any system connected to the District's system without
permission from the holder of the copyright or license. Only the
copyright or license owner, or an individual the owner specifically
authorizes, may upload copyrighted or licensed material to the system.
No original work created by any District student or employee will be
posted on a Web page under the District's control unless the District
has received written consent from the student (and the student's parent
if the student is a minor) or employee who created the work. [See
No personally identifiable information about a District student
will be posted on a Web page under the District's control unless the
District has received written consent from the student's parent. An
exception may be made for "directory information" as allowed by the
Family Educational Rights and Privacy Act and District policy. [See
CQ(EXHIBIT) and policies at FL]
||The Superintendent will appoint a committee, to be
chaired by the assistant superintendent for technology, to select,
implement, and maintain appropriate technology for filtering Internet
sites containing material considered inappropriate or harmful to
minors. All Internet access will be filtered for minors and adults on
computers with Internet access provided by the school.
||The categories of material considered inappropriate
and to which access will be blocked will include, but not be limited
to: nudity/pornography; images or descriptions of sexual acts;
promotion of violence, illegal use of weapons, drug use,
discrimination, or participation in hate groups; instructions for
performing criminal acts (e.g., bomb making); and online gambling.
REQUESTS TO DISABLE FILTER
||The committee will consider requests from users who
wish to use a blocked site for bona fide research or other lawful
purposes. The committee will make recommendation to the Superintendent
regarding approval or disapproval of disabling the filter for the
Access to the District's electronic communications system will be governed as follows:
- Students in kindergarten-grade 12 will be granted access
to the District's system by parental permission, as appropriate.
Students in kindergarten-grade 12 will be assigned individual accounts.
- As appropriate and with the written approval of the
immediate supervisor and completion of District network training,
District employees will be granted access to the District's system.
- A teacher may apply for a class account and in doing so will be ultimately responsible for use of the account.
- The District will require that all passwords be
changed when necessary. All passwords must remain confidential and may
not be shared.
- Any system user identified as a security risk or as
having violated District and/or campus computer use guidelines may be
denied access to the District's system.
- All users will be required to sign a user agreement annually each August for issuance or renewal of an account.
ASSISTANT SUPERINTENDENT FOR TECHNOLOGY RESPONSIBILITIES
The assistant superintendent for technology (or campus designee) for the District's electronic
communications system (which includes but is not limited to the
computer infrastructure, e-mail system, Internet resources, and
- Be responsible for disseminating and enforcing applicable
District policies and acceptable use guidelines for the District's
- Ensure that all users of the District's system
complete and sign annually an agreement to abide by District policies
and administrative regulations regarding such use. All such agreements
will be maintained on file in the principal's or supervisor's office.
- Ensure that employees supervising students who use
the District's system provide training emphasizing the appropriate use
of this resource. This includes the District developing a training
- Ensure that all software loaded on computers in the District is consistent with District standards and is properly licensed.
- Be authorized to monitor or examine all system activities, including electronic mail transmissions, as deemed appropriate to ensure student safety online and proper use of the system.
- Be authorized to disable a filtering device on the
system for bona fide research or another lawful purpose, with approval
from the Superintendent.
- Be authorized to establish a retention schedule for messages on any electronic bulletin board and to remove messages posted locally that are deemed to be inappropriate.
- Set limits for data storage within the District's system, as needed.
INDIVIDUAL USER RESPONSIBILITIES
The following standards will apply to all users of the District's electronic information/communications system:
- The individual in whose name a system account is issued will be responsible at all times for its proper use.
- The system may not be used for illegal purposes, in
support of illegal activities, or for any other activity prohibited by
District policy or guidelines.
- System users may not disable, or attempt to disable, a filtering device on the District's electronic communications system.
- Communications may not be encrypted so as to avoid security review by system administrators.
- System users may not use another person's system
account without written permission from the campus administrator or
District coordinator, as appropriate.
- Students may not distribute personal information about themselves or others by means of the electronic communications system; this includes, but is not limited to, personal addresses and telephone numbers.
- Students should never make appointments to meet
people whom they meet online and should report to a teacher or
administrator if they receive any request for such a meeting.
- System users must purge electronic mail in accordance with established retention guidelines.
- System users may not redistribute copyrighted
programs or data except with the written permission of the copyright
holder or designee. Such permission must be specified in the document
or must be obtained directly from the copyright holder or designee in
accordance with applicable copyright law, District policy, and
- System users should avoid actions that are likely
to increase the risk of introducing viruses to the system, such as
opening e-mail messages from unknown senders and loading data from
- System users may not upload public domain programs
to the system. System users may not download public domain programs for
their own use nor noncommercially redistribute a public domain program.
System users are responsible for determining whether a program is in
the public domain.
- System users may not send or post messages that are
abusive, obscene, pornographic, sexually oriented, threatening,
harassing, damaging to another's reputation, or illegal.
- System users may not purposefully access materials
that are abusive, obscene, pornographic, sexually oriented,
threatening, harassing, damaging to another's reputation, or illegal.
- System users should be mindful that use of school-related electronic
mail addresses might cause some recipients or other readers of that
mail to assume they represent the District or school, whether or not
that was the user's intention.
- System users may not waste District resources related to the electronic communications system.
- System users may not gain unauthorized access to resources or information.
||Any malicious attempt to harm or destroy District
equipment or data or the data of another user of the District's system
or of any of the agencies or other networks that are connected to the
Internet is prohibited. Deliberate attempts to degrade or disrupt
system performance are violations of District policy and administrative
regulations and may constitute criminal activity under applicable state
and federal laws. Such prohibited activity includes, but is not limited
to, the uploading or creating of computer viruses.
Vandalism as defined above will result in the cancellation of system
use privileges and will require restitution for costs associated with
system restoration, as well as other appropriate consequences. [See DH,
FN series, FO series, and the Student Code of Conduct]
Forgery or attempted forgery of electronic mail messages is prohibited. Attempts to read, delete, copy, or modify the electronic mail of other system users, deliberate interference with the ability of other system users to send/receive electronic mail, or the use of another person's user ID and/or password is prohibited.
INFORMATION CONTENT / THIRD-PARTY SUPPLIED INFORMATION
||System users and parents of students with access to
the District's system should be aware that, despite the District's use
of technology protection measures as required by law, use of the system
may provide access to other electronic communications systems in the global electronic network that may contain inaccurate and/or objectionable material.
A student who gains access to such material is expected to discontinue
the access as quickly as possible and to report the incident to the
A student knowingly bringing prohibited materials into the school's electronic
environment will be subject to suspension of access and/or revocation
of privileges on the District's system and will be subject to
disciplinary action in accordance with the Student Code of Conduct.
An employee knowingly bringing prohibited materials into the school's electronic environment will be subject to disciplinary action in accordance with District policies. [See DH]
PARTICIPATION IN CHAT ROOMS AND NEWSGROUPS
||Students are prohibited from participating in any chat
room or newsgroup accessed on the Internet. Such participation is
permissible for employees, in accordance with District policies.
DISTRICT WEB SITE
||The District will maintain a District Web site for the
purpose of informing employees, students, parents, and members of the
community of District programs, policies, and practices. Requests for
publication of information on the District Web site must be directed to
the District Webmaster. The communications and technology departments
will establish guidelines for the development and format of Web pages
controlled by the District.
||No personally identifiable information regarding a
student will be published on a Web site controlled by the District
without written permission from the student's parent.
No commercial advertising will be permitted on a Web site controlled by the District.
Any links from District Web pages to sites outside the District must:
- Represent a parent group that is organized for the sole
purpose of supporting the mission of District schools through financial
and/or volunteer contributions;
- Provide educational content for a particular area of study included in the District's curriculum;
- Be a state or local municipality and/or state or local government agency;
- Represent a site that provides support for a specific District-sanctioned program, such as D.A.R.E., Every 15 Minutes, etc.; or
- Contain reference material approved by a District administrator or the District Webmaster.
SCHOOL OR CLASS WEB PAGES
||Schools may publish and maintain Web pages that
present information about the school or class activities. The campus
principal will designate a Web committee responsible for managing the
campus's Web page. Teachers will be responsible for compliance with
District rules in maintaining their class Web pages.
Any links from a school or class Web page to sites outside the
District must represent a parent group that is organized for the sole
purpose of supporting the mission of District schools through financial
and/or volunteer contributions, or provide educational content for a
particular area of study included in the District's curriculum.
Campuses are responsible for keeping calendars and information current.
MAINTENANCE OF CLASS WEB PAGES
||Teachers will maintain their classroom Web pages in
order to provide current and accurate information for students and
parents. Required elements on a teacher Web page will include:
- Updated home page
- Posting of current classroom assignments
- Posting of current calendar, with all assignments
for students and other special dates for students (i.e., state testing,
benchmark testing, field trips, etc.)
- Contact form for e-mail communication
EXTRA- CURRICULAR ORGANIZATION WEB PAGES
||The District will allow Web pages to the organizations
most intimately connected to the District's education mission.
Therefore, only curriculum-related groups, where the school offers the
underlying subject as a course of study, are permitted to create and
maintain a Web presence. A Web presence includes Web pages, posting
events on the Web calendar, scrapbook photos, or any other occurrence
on the school or class Web site.
||Documents and events involving a parent group that is
organized for the sole purpose of supporting the mission of the
District's schools through financial and/or volunteer contributions may
be included on the school Web site.
||District employees, Trustees, and members of the
public will not be permitted to publish noninstructional personal Web
pages using District resources. Any instructional Web pages published
must comply with the provisions of the Family Educational Rights and
System users are expected to observe the following network etiquette:
- Be polite; messages typed in capital letters are the computer equivalent of shouting and are considered rude.
- Use appropriate language; swearing, vulgarity, ethnic or racial slurs, and any other inflammatory language are prohibited.
- Pretending to be someone else when sending/receiving messages is considered inappropriate.
- Transmitting obscene messages, pictures, or other items deemed inappropriate is prohibited.
- Be considerate when sending attachments with e-mail
by considering whether a file may be too large to be accommodated by
the recipient's system or may be in a format unreadable by the
- Using the network in such a way that would disrupt the use of the network by other users is prohibited.
- Transmitting confidential information to or forwarding to individuals is prohibited.
TERMINATION / REVOCATION OF SYSTEM USER ACCOUNT OR EMPLOYMENT
||Termination of an employee's or a student's access for
violation of District policies or regulations will be effective on the
date the principal or District coordinator receives notice of student
withdrawal or of revocation of system privileges, or on a future date
if so specified in the notice.
All District electronic
communication systems are business assets and are not private. The
District may access and review all Web pages and e-mails sent to and
from the employees, during transmission or storage.
Violation of this policy by employees can result in discipline, up to and including termination of employment.
E-MAIL COMMUNICATION WITH OUTSIDE PARTIES
||District employees will respond by telephone to any
outside party who sends an e-mail communicating a problem or concern.
E-mail will only be used to provide outside parties with information.
||E-mail will not be used as a tool to solve a problem
that has been communicated to a District employee by an outside party.
If the employee is out of the office, the outside party may receive an
"auto reply" e-mail, indicating that the message has been received but
cannot be responded to immediately. The employee receiving the initial
e-mail may have his or her secretary, assistant, or designee respond to
the sender, explaining that the sender will receive a phone call from
the employee within the next available business day. District employees
will not respond to anonymous e-mail messages.
||The District's system is provided on an "as is, as
available" basis. The District does not make any warranties, whether
expressed or implied, including, without limitation, those of
merchantability and fitness for a particular purpose with respect to
any services provided by the system and any information or software
contained therein. The District does not warrant that the functions or
services performed by, or that the information or software contained on
the system will meet the system user's requirements, or that the system
will be uninterrupted or error free, or that defects will be corrected.
Opinions, advice, services, and all other information expressed by
system users, information providers, service providers, or other
third-party individuals in the system are those of the providers and
not the District.
The District will cooperate fully with local, state, or federal
officials in any investigation concerning or relating to misuse of the
District's electronic communications system.